Putting new recruits through an induction programme is good business practice. Introducing the employee to the job and the work environment, including work colleagues, the physical environment and work procedures including disciplinary and grievance procedures, ensures that the employee becomes a productive member of the workforce as soon as possible. It is important to explain health and safety procedures at an early stage, in order for the company to meet its health and safety obligations.
Certain data protection requirements must also be addressed early in an employee's employment. The Data Protection Code advises employers to inform newly appointed employees of what information will be kept about them, where it was obtained, how it is to be used, and to whom, if anyone, it may be disclosed . The Code (code of practice ) also advises that employees should be provided annually with a copy of any personal details that might change, such as their home address, so that they can check whether they are still accurate.
Certain new recruits may need special attention:
- It may be necessary to discuss special arrangements, facilities or safety arrangements with disabled recruits.
- School leavers may be unfamiliar with even simple and routine business practices, and so may need extra guidance.
- Women returning to work after a period spent caring for a family may need extra support and updating.
- Staff turnover amongst management trainees will be reduced if they are offered a development programme that fulfils their expectations.