(Readers should delete instructions in italics and choose the appropriate option within [ ] for inclusion in the letter. Note that this letter is to be accompanied by a contract of employment or written statement of employment particulars.)

Date:

Ref:

offer

Dear

Following your recent [discussions/interview] with…….. (specify appropriate person), I am very pleased to [confirm our offer of/offer you] employment at…….. (company name) as…….. (specify job title) commencing [on…….. (specify date)] [as soon as possible] [on a date to be arranged].

This offer of employment with…………. (company name) is conditional on [our receiving satisfactory references] [the completion of a satisfactory medical] [receipt of a satisfactory medical report] [and of] your acceptance of the [written statement] [contract] setting out the terms of your employment that is enclosed with this letter. [Your employment will also be subject to the successful completion of a probationary period of …………… (specify length)].

To summarise the main terms of your employment, you will be paid (specify amount) per [hour] [week] [annum], payable [weekly] [monthly] [(specify other period)] [in arrears] [in advance] [on or about the (specify date) of the month]. Your normal working hours will be… (specify number) hours a week, … (specify normal working days, e.g. Monday to Friday). You will entitled to… days’ holiday a year [pro-rated in the first year] [together with [all] [8] [the following] recognised public holidays (specify public holidays where not all may be taken). In addition, you will be entitled to the following benefits… (list other key benefits such as entitlement to join a pension scheme, company car, medical insurance). The details of your entitlement to [this benefit] [these benefits] [are set out in the enclosed] [contract] [statement of terms] [literature] [will be provided to you on joining the Company].

I look forward to receiving a copy of your [written statement of terms] [contract], signed by you to acknowledge your acceptance of its contents. [I would also be grateful if you would complete the enclosed personal details form, including details of who the Company should contact in an emergency. Your details will be held by the Company in compliance with the data protection legislation.]

[Please also [let me have] [the names and addresses of two referees whom we may approach, together with the completed medical questionnaire enclosed] [telephone me as soon as possible to arrange for a medical examination to be carried out]. On your first day……… (specify date), please report to……….… (specify location) at (specify time) and ask for……….. (specify appropriate person). Please bring with you your income tax form P45, if you have one.

If you have any queries regarding this letter or the enclosures please do contact me. Finally, may I welcome you to (company name). We hope that you will find your employment with us rewarding and satisfying and wish you every success in your new role.

Yours sincerely,