Tips for keeping delegates cool this summer

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Taking a meeting or team building exercise out of doors can work wonders for attention, engagement and morale. This is particularly true during the summer months when concentration levels can drop with rising temperatures.

Martyn Bowen, our venue manager at Engineers’ House, takes a stroll around the historic venue and its two acres of leafy grounds to share other tips on how corporate gatherings don’t have to be stale and stifling.


  1. Feeling hot under the collar? Ensure the venue has air conditioning because there is nothing worse than spending several hours in a stifling environment. Fresh air leads to fresh thinking.
  2. Ample natural light lifts the spirit so choose a venue with large, light-filled space to encourage creativity and concentration.
  3. Go outside. Fresh air in a green space takes your delegates to a different place – mentally, emotionally and physically - to aid relaxation and to open minds to new ideas.
  4. Just add water and watch their concentration rise. Keeping hydrated throughout the day is important for brain activity and energy levels.
  5. Feed their imaginations. Good food is one of the key things a delegate remembers so ensure that fresh, healthy, seasonal dishes are available and fresh supplies of speciality teas and coffees are on-hand.
  6. Get physical. Don’t just sit there - move!  Take full advantage of a venue’s break-out areas and if there is an outside space available, use it for a stroll and a breath of fresh air. The space and scope of an out-door environment can make all the difference to how people remember an event.
  7. Think outside of the box. Use a venue’s green spaces to engage staff in a creative team-building event to drive important business messages home.
  8. Plant ideas and memories. If the outdoor space is there, use it to its full potential by adding props, a marquee or other elements such as an outdoor theatre for role playing, sporting equipment to nurture some healthy competition, entertainers and great food like a barbecue to aid networking and bonding.
  9. Picture that? Don’t forget to take full advantage of the great images you can capture outside on the day for marketing and social media opportunities.
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